Office Occupancy Trends Data

Office Occupancy Trends Data
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Understanding the dynamics of office building attendance and commercial real estate occupancy has historically been a complex challenge. Before the digital age, insights into office occupancy were largely anecdotal, derived from manual headcounts or inferred from utility usage. Businesses and real estate professionals relied on these rudimentary methods, which were not only time-consuming but also prone to inaccuracies. The advent of sensors, the internet, and connected devices has revolutionized the way we gather and analyze data on this topic. Previously, stakeholders were in the dark, waiting weeks or months to understand changes in office occupancy. Now, data allows for real-time insights, transforming decision-making processes.

The proliferation of software and the move towards digitizing every aspect of business operations have made it easier to collect and analyze data. This shift has been particularly impactful in tracking commercial real estate trends and office occupancy. In the past, the lack of data meant relying on outdated methods such as physical surveys or relying on indirect indicators like energy consumption. Today, the availability of various data types, from real estate to geolocation data, provides a comprehensive view of office building attendance, enabling stakeholders to make informed decisions.

The importance of data in understanding office occupancy cannot be overstated. It has shifted the paradigm from guesswork and estimations to precise, actionable insights. This transition to a data-driven approach has empowered businesses and real estate professionals to adapt to changes more swiftly, optimize space utilization, and enhance workplace strategies.

Real Estate Data

Real estate data has been instrumental in providing insights into office building attendance and commercial real estate occupancy. Historically, this data type was limited to property listings, transactions, and basic demographic information. However, technology advances have expanded the scope of real estate data to include access activity data from apps, keycards, and fobs. This evolution has been driven by the need for more granular insights into how spaces are utilized.

For example, companies like Kastle have been monitoring access activity data from their security applications, providing a clear picture of trends in office attendance. This data is invaluable for understanding the dynamics of returning to the office post-pandemic and can help predict future trends in commercial real estate occupancy.

  • Historical Usage: Real estate professionals, investors, and business owners.
  • Technology Advances: The introduction of digital access systems and the analysis of anonymized data.
  • Acceleration: The amount of data available is growing, offering deeper insights into office occupancy trends.

Specific uses of real estate data include:

  • Trend Analysis: Identifying patterns in office attendance, which can inform leasing strategies and property development.
  • Space Optimization: Understanding peak occupancy times to optimize space usage and enhance workplace strategies.

Geolocation Data

Geolocation data has emerged as a powerful tool for tracking office occupancy and understanding commercial real estate trends. This data type leverages mobile location data to provide insights into foot traffic, travel distances to work locations, and demographic profiles of office attendees. The granularity offered by geolocation data is unparalleled, offering a detailed view of how people interact with office spaces.

Providers of geolocation data, such as Tamoco, use mobile location data as a base and overlay additional data sets like weather, demographics, and events to offer a comprehensive understanding of office occupancy. This data is crucial for identifying trends in office attendance, understanding the impact of external factors on occupancy, and tailoring office spaces to meet the needs of the workforce.

  • Historical Usage: Urban planners, real estate professionals, and workplace strategists.
  • Technology Advances: The integration of mobile location data with other data sets for enriched insights.
  • Acceleration: The proliferation of smartphones and location-based services has increased the availability and accuracy of geolocation data.

Specific uses of geolocation data include:

  • Understanding Commuting Patterns: Analyzing how far people are traveling to the office and identifying trends in remote work.
  • Demographic Insights: Gaining insights into the demographic profile of office attendees to tailor workplace amenities and services.


The importance of data in understanding office occupancy and commercial real estate trends cannot be overstated. The transition from antiquated methods to data-driven insights has revolutionized the way businesses and real estate professionals approach office building attendance. With access to real estate and geolocation data, stakeholders can now make informed decisions, adapt to changes in real-time, and optimize office spaces for the future.

As organizations become more data-driven, the discovery and utilization of diverse data types will be critical in navigating the complexities of commercial real estate. The potential for monetizing valuable data sets that have been collected over decades is immense, offering new opportunities for insights into office occupancy trends.

The future of data in understanding office occupancy is bright, with emerging data types and technologies like AI poised to unlock even deeper insights. The ability to analyze historical data, combined with modern data sets, will provide a comprehensive view of office building attendance, shaping the future of commercial real estate.


Industries and roles that can benefit from office occupancy and commercial real estate data include investors, consultants, insurance companies, market researchers, and urban planners. These stakeholders face challenges in understanding the dynamics of office spaces and how they are utilized. Data has transformed these industries by providing actionable insights, enabling better decision-making and strategic planning.

The future holds immense potential for leveraging data in understanding office occupancy. AI and machine learning technologies could unlock the value hidden in decades-old documents or modern government filings, offering unprecedented insights into commercial real estate trends and office building attendance.

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